Run the office side of your trade — without leaving the job.
You're on the tools, not at a desk. We build a managed AI automation that answers enquiries, sends quotes, books the job, chases the invoice and asks for the review — the whole paper trail from first call to paid — so your business keeps running while you're on site.
- Answers missed calls and enquiries the second they land
- Turns a job request into a quote you approve on your phone
- Chases unpaid invoices politely until they're paid
- Asks happy customers for a Google review, automatically
The admin doesn't happen on site — it happens at 9pm.
You're up a ladder, under a house or elbow-deep in a switchboard when the phone rings. You can't answer, so it goes to voicemail — and the customer rings the next name on Google before you're back in the ute. The quote you meant to send sits in your head for three days. The invoice from a job you finished a fortnight ago still hasn't gone out. And the review that would win you the next five jobs never gets asked for.
None of it is hard. It's just that it all lands on one person — usually you, or your partner at the kitchen table after dinner — and there are only so many hours. The work you're good at is on the tools. The work that's leaking money is the office side that nobody has time for.
What the office side costs you
- Missed calls that become someone else's job
- Quotes sent days late — or forgotten entirely
- Invoices raised weeks after the job's done
- Cash owed sitting there because chasing it is awkward
- Five-star jobs with no review to show for them
One automation, from first call to paid.
We connect the tools you already run — your phone, email, job software and accounting — and put an AI layer across them that handles the whole enquiry-to-invoice loop. You stay in charge of prices and approvals; the typing, chasing and following-up disappears.
Catch every enquiry
Missed a call because your hands were full? The automation can fire an instant text back, capture what the customer needs and log it as a lead — so the enquiry lands in one place instead of a voicemail you'll check tonight. Email and web-form enquiries get answered and sorted the same way.
Quote without the desk time
For standard call-outs and common jobs, quotes go out fast at the rates we set up with you. For the bigger ones, the automation gathers the details and photos, drafts the quote, and holds it for you to check and send off your phone. No more "I'll get that to you tomorrow" that turns into next week.
Book & confirm the job
Once a quote's accepted, the job gets booked into your calendar or job software, the customer gets a confirmation, and a reminder goes out before the day so nobody forgets and you're not driving to a no-show. It slots straight into ServiceM8, Tradify, simPRO or whatever you run.
Invoice & chase the money
Job done, invoice raised in Xero or MYOB without you doing it at midnight. Then the automation chases it — polite reminders on a schedule you set, stopping the instant it's paid. And a day or two later, it asks the happy customer for a Google review while the job's still fresh in their mind.
We do the building. You keep doing the job.
Map how your jobs flow
On a quick scoping call we walk through your real process — how a call becomes a quote, a quote becomes a booked job, and a job becomes a paid invoice. We find the points where things slip and time gets lost, and design the automation around how you actually work, not a template.
Wire onto your tools
We connect your mobile number, email, job or quoting software and accounting package using secure, scoped access. Nothing changes for you or your crew — no new app to learn, no number to give up. The AI just fills the gaps between the tools you've already got.
Test, switch on, and maintain
We run it alongside your current process against real enquiries first, so you can see it working before it touches a customer. Once you're happy, it goes live — and because we run it as a managed service, we catch and fix the breakages that would otherwise quietly stop it working.
Same build, pointed at your kind of work.
Whether you're a one-van operator or running a few crews, the leak is the same: the office side can't keep up with the on-site side. We point the same managed automation at wherever your jobs and admin actually pile up.
You've got enough to fix without fixing your own software.
Done for you, not by you
You didn't get into the trade to build automations at night. We design it, build it and run it — you get the result. That's the difference between a managed service and a DIY tool you have to wire up and babysit yourself.
Everything actually connected
A quote that becomes a booked job that becomes an invoice that gets paid and reviewed — all joined up. Not five separate apps you re-key between. We connect your phone, email, job software and accounts so nothing falls through the gap in the middle.
Kept working when things change
Software updates, logins expire, a provider changes something and a DIY setup quietly dies. Because we maintain it, we catch that early and fix it — which is the only reason the time and money it saves actually last. Compare it fairly in our managed vs DIY breakdown.
Questions tradies ask us
I'm on the tools all day — will I have to sit at a computer to run this?
No. That's the whole point. Once we've set it up, the automation runs on its own in the background. Enquiries get answered, quotes go out, invoices get chased and reviews get requested without you touching a keyboard. You get a short summary of what happened and a nudge only when something genuinely needs your call — a price to confirm, a job to approve.
Do I have to change the software I already use?
No. We wire onto the tools you've already got — your mobile number, email, your job or quoting software like ServiceM8, Tradify, simPRO or AroFlo, Xero or MYOB, and your calendar. Nothing moves and nobody learns a new system. The AI sits across what you run today and connects the gaps between them.
How does it handle a quote? I price every job differently.
It doesn't invent prices. For standard call-outs and common jobs we set up your rates with you, so those quotes go out fast and correctly. For anything that needs your eyes, the automation gathers the details — what, where, photos, access, urgency — drafts the quote, and holds it for you to check and approve on your phone before it sends. You keep control of the number; you lose the paperwork.
What happens when a customer calls and I can't answer?
A missed call is a lost job — usually to the next tradie on the list. We can capture the missed call and send an instant text back so the customer knows you'll be in touch, take their details, and log it as a lead so it doesn't vanish. The enquiry lands in one place instead of a voicemail you forget to check.
Will it chase my unpaid invoices?
Yes, politely and on a schedule you set. Once a job's invoiced, the automation sends friendly reminders at sensible intervals and stops the moment the customer pays. No awkward phone calls, no letting a $2,000 invoice sit for two months because you were flat out.
How long before it's up and running?
Most trade setups are live within two to three weeks of a quick scoping call. We map how your jobs flow from first call to paid invoice, build it, test it against your real enquiries alongside your current way of working, and only switch it on once you're happy it's doing the job right.
Tell us where the office side is leaking.
A free 30-minute scoping call — no jargon, no hard sell. Tell us how your jobs flow from first call to paid, and we'll tell you straight what an AI automation would take off your plate and roughly what it'd save you.